Stationaries are the basic yet important requirement of the company, they are the base line commodity that any workstation needs to complete the task with efficiency, hence their maintenance is something to take care of. It is mostly done by the facility manager. They ensure the maintenance and regularised use of the facilities for better flow of work. This blog spot is all about facility managers and how they manage stationary.
What is a Facility Manager?
Facility managers are the ones who ensure proper functioning of the facility and serviceability of it. They oversee the activities and daily operations of the workspace. A facility manager is one that shares its responsibilities with business service manager, support service manager, and contract managers, to ensure proper regulation of necessities and communication between the vendors, demands of employees and other facility
functions. Their roles and responsibilities include maintaining the facility and administrative operations, overseeing them. Creating and maintaining the budget of the facility and administrative functionalities.
What is Office Stationery?
Office stationeries are the basic commodities that work as a catalyst to complete the task. These are broadly divided into three categories: Consumables, Durables and Adhesives. Consumables include paper, stencils, ink, writing essentials, pins, clips, bottles etc. Durables include staplers, punching machines, gemclips,U clips, paper weight, etc. Adhesives include tapes, gums and fixers. Stationery feeds our convenience and saves time. They are a quick access to ideas and better functionality in multiple ways.
How do Facility Managers manage the office stationery?
Office stationery are vital assets that are used on a daily basis for big-small work. Employees and even staff show dependency on them, in this scenario the facility managers are the one who ensure the regulation of necessary stationery items and manage the requirements. What are the steps they undergo for a steady regulation and maintenance of the stationery:
1. Stock check: For office spaces the stationery always comes in bulk to ensure everyone’s needs are met. The facility manager makes sure that the stationery stock is sufficient and he/she keeps a count of the stock.
2. Maintaining the quality: Small things speak a lot about the company. Assuring good quality stationery and items creates a positive impression.
3. Using instructions: The facility manager makes sure that every user takes the basic rules under consideration, for example asking for any other stationary ones the given product is used for, or not to waste anything that even includes papers, not keeping the caps open for pens which may dry the ink, etc.
4. Appointing a lead: The facility manager is the lead here, he/she ensures the usage and distribution of stationeries as per the requirement. Facility managers look at the shortage of the stationery, proper cleanliness or any such related task.
5. Provides alternatives: It is the responsibility of the facility manager to provide alternatives to the items if the required item is not available under any circumstances. For example: to provide the employee with a sketch pen in absence of highlighters.
6. Consider reusing: The employees should be guided with the appropriate usage of the stationeries. The paper given should not be wasted, it can always be reused. Besides, if the ink is exhausted completely then refilling it can be a great alternative rather than throwing it away.
7. Track items: Making a list of given stationery items and to whom. This will ensure that the employees under any circumstances do not waste the stationery. Also, tracking it can help you to learn about the shortage of the stationeries, so you can re-stock them anytime.
Conclusion:
Facilities management tasks are undertaken by facility managers. They are the ones responsible for all the administrative and operational work which include basic needs like stationery management. This blog was a detailed informational spot about stationery management by the facility managers.
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